Refund Policy Guidelines

Apollos University's refund policy has been developed in accordance with the Distant Education Accreditation Commission (DEAC) standard. The institution has and maintains the following policy for the refund of the unused portion of tuition fees and other charges in the event the student does not register for the period of attendance or withdraws there from at any time prior to completion of the courses or otherwise fails to complete the period of enrollment. The institutional refund policy for students who have completed 75% or less of the course of instruction shall be a pro rata refund.  Notice of cancellations shall be in writing; however, the initial notification to the university can be in any means available to the student. A withdrawal may be initiated by the student’s written notice or by the student’s conduct, including but not necessarily limited to, a student’s lack of attendance.  

Student’s Right to Cancel the Enrollment

Refund Policy: To cancel an Enrollment Agreement or withdraw from the university, the student must notify Apollos University using any communication means available to the student (Mail: Apollos University, Attn: Registrar, 600 Central Avenue, Suite 215, Great Falls, MT 59401; Email: registrar@apollos.edu; Phone: 406-604-4302, after hours 406-799-1515, or Fax: 866-287-1938).  If a student cancels the Enrollment Agreement or withdraws from the university within the first seven calendar days after the start of their class, then the student will receive a 100% refund of all monies paid.  However, if the student cancels the Enrollment Agreement or withdraws from the university after the seventh calendar day of the scheduled start of the class then the student will receive refunds according to the Pro-Rata Refund Chart described below.  The effective date of the cancellation will be the date the student first notified Apollos University via email, telephone, fax, etc. or the date of the postmark indicated on the request letter sent through the US Mail.  The refund due will be provided within 30 days of the date of notification.

Pro-Rata Refund Chart for a 4 Session Standard Class

A full refund of all moneys paid is due during the initial 7 days of study in the term in which the student withdraws. The Registration Fee will be charged after 7 calendar days from the start of the term in which the student withdraws.  After Week 1, the prorated refund is based upon the amount paid minus the 20% (one-time maximum of $200) Registration Fee multiplied by the appropriate percentage as listed below.  If a student withdraws:

*Refundable tuition is the total course tuition minus the registration fee.

The following is an example of how the pro-rata refund works for a 4-week class.

1. If the student pays $400 tuition and registration fee for the term and withdraws within the first 7 days after registration, then the full $400 tuition will be refunded.  
2. If the student withdraws after week one, then the 20% (maximum $200 registration fee will be charged).
3. If the student pays $400 tuition for the term and withdraws, depending upon the day the student notifies Apollos of their decision to withdraw, the student will receive the following.        

*After 7 calendar days of class:  $400 minus 20% ($200 maximum Registration Fee) = $320.00

Pro-Rata Refund Chart for an 8 Session Standard Class

A full refund of all moneys paid is due during the initial 7 days of study in the term in which the student withdraws. The Registration Fee will be charged after 7 calendar days from the start of the term in which the student withdraws.  After Week 1, the prorated refund is based upon the amount paid minus the 20% (one-time maximum of $200) Registration Fee multiplied by the appropriate percentage as listed below.  If a student withdraws:

*Refundable tuition is the total course tuition minus the registration fee.

The following is an example of how the pro-rata refund works for an 8-week class.

1. If the student pays $1,050 tuition and registration fee for the term and withdraws within the first 7 days after registration, then the full $1,050 tuition will be refunded.  
2. If the student withdraws after week one, then the 20% (maximum $200 registration fee will be charged).
3. If the student pays $1,050 tuition for the term and withdraws, depending upon the day the student notifies Apollos of their decision to withdraw, the student will receive the following.

After 7 calendar days of class: $1,050 minus 20% ($200 maximum Registration Fee) = $850.00

*Refundable tuition is the total course tuition minus the registration fee.

Pro-Rata Refund Chart for a 4 Session Your Term Class

4 Session Your Term (Can complete in 2 weeks or take up to 8 Weeks to complete)

A full refund of all moneys paid is returned to the student during the initial 7 days of study in the term in which the student withdraws. However, when a student cancels after completing at least one lesson assignment but less than 50 percent of the graded assignments, Apollos may retain the one-time registration fee of no more than 20 percent of the tuition not to exceed $200, plus a percentage of tuition paid by the student in accordance with the following schedule:

*Refundable tuition is the total course tuition minus the registration fee.

The following is an example of how the pro-rata refund works for a 4-Session Your Term class.

1. If the student pays $400 tuition and registration fee for the term and withdraws within the first 7 days after registration, then the full $400 tuition will be refunded.  
2. If the student withdraws after week one, then the 20% (maximum $200 registration fee will be charged).
3. If the student pays $400 tuition for the term and withdraws, depending upon the day the student notifies Apollos of their decision to withdraw, the student will receive the following.        

*After 7 calendar days of class:  $400 minus 20% ($200 maximum Registration Fee) = $320.00

*Refundable tuition is the total course tuition minus the registration fee.

Pro-Rata Refund Chart for an 8 Session Your Term Class

8 Session Your Term (Can completed in 4 weeks or take up to 16 Weeks to complete)

A full refund of all moneys paid is returned to the student during the initial 7 days of study in the term in which the student withdraws. However, when a student cancels after completing at least one lesson assignment but less than 50 percent of the graded assignments, Apollos may retain the one-time registration fee of no more than 20 percent of the tuition not to exceed $200, plus a percentage of tuition paid by the student in accordance with the following schedule:

*Refundable tuition is the total course tuition minus the registration fee.

The following is an example of how the pro-rata refund works for a 8-Session Your Term class.

1. If the student pays $400 tuition and registration fee for the term and withdraws within the first 7 days after registration, then the full $400 tuition will be refunded.  
2. If the student withdraws after week one, then the 20% (maximum $200 registration fee will be charged).
3. If the student pays $400 tuition for the term and withdraws, depending upon the day the student notifies Apollos of their decision to withdraw, the student will receive the following.        

*After the 7 calendar days of class:  $400 minus 20% ($200 maximum Registration Fee) = $320.00

*Refundable tuition is the total course tuition minus the registration fee.